Ashland

  • Front Office Receptionist

    Job Locations US-VA-Ashland
    Posted Date 3 weeks ago(3 weeks ago)
    Job ID
    2018-1171
    # of Openings
    1
    Category
    Management & Administration
  • Overview

    Would you like to work for the world leader in the measurement of density, concentration, CO2, and in the field of Rheometry? Do you prefer to mix things up and work with a variety of customers, such as universities, breweries, and Fortune 500 companies? Then let’s get acquainted: Anton Paar:

     

    • Globally headquartered in Graz, Austria, Anton Paar GmbH is owned by the charitable Santner Foundation.
    • A highly diverse company, Anton Paar USA has employees from more than 20 different countries located all over the US and the Caribbean.

     

    The receptionist is responsible for front office reception and administration duties, including answering multi-line phones, greeting guests, handling company inquiries, managing optical archive, sorting and distributing mail, assisting managers with various office duties. Receptionist will support all departments with various administrative tasks. Due to the highly complex nature of the company’s instrumentation and software, this is an entry-level position with the goal to train in ERP, CRM and Lotus Notes, to prepare for future roles.

    Responsibilities & Qualifications

     

    • Operates telephone switchboard to answer and forward calls, provides information, takes messages, or pages company personnel.
    • Greets visitors in a professional and courteous manner, determines purpose of visit, and informs specific company personnel.
    • Enters lead information in CRM system on a daily basis.
    • Orders supplies for catering/reception
    • Assist the Marketing Team in completing various sales campaigns.
    • Scans documents for optical archive.
    • Scans checks and submits file to bank.
    • Supports Customer Service and Accounting department with various tasks.
    • Maintains neat and orderly front desk and lobby area.
    • Processes incoming and outgoing mail.
    • Sends and forwards e-mail and fax messages.
    • Utilizes SAP ERP, CRM and Lotus Notes on a daily basis.
    • Supports Sales with database maintenance for various marketing campaigns.
    • Supports marketing department with various events.
    • Manage the Lead Share and Leads inbox and create opportunities for all leads.
    • Book hotels and organize all catering for various Anton Paar USA events.
    • Assist in planning for all Anton Paar events.
    • Sends and forwards e-mail and fax messages.
    • Must have the ability to work with patience and courtesy in customer relations
    • Must have the ability to communicate effectively, both verbally an in writing
    • Ability to think quickly and logically to ensure expedient response to customer inquiries
    • Must have excellent time management and strong organizational skills
    • Professional and friendly phone, email and in-person personality
    • Ability to handle multiple tasks

    We Offer

     

    Anton Paar USA offers a unique and rewarding position within an innovative and rapidly expanding company and service organization. We offer:

    • A highly competitive salary
    • Outstanding benefits package
    • Opportunity for professional growth within the Anton Paar organization
    • Anton Paar in Motion program: planned activities together and with family/friends to promote a healthy working environment for the well-being of our employees. Past examples are baseball, roller skating, picnics, and 5k walks/runs.
    • Eco Program – incentive program to promote alternative means of transportation (car pool, electric car, cycling)

    Anton Paar USA is an Equal Opportunity and Affirmative Action Plan Employer

    Females/Minorities/Disabled/Veterans are welcome

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